Use a separate list to micromanage the other tasks – the idea of Todo Tiles is to keep an overview. If you have to add a million small things to a project, use the overarching task name here. I am a designer, so this where I put all the design tasks and things I have to work on for my clients today. The top section is reserved for your main work. Now it’s time to fill each tile with tasks. Add headlines to the other sections, I am using “Catchup”, “Acquisition”, “Admin”. Start by writing the date in the top left corner of your main tile – just like in school. This should give you one big tile, one medium-sized and two small ones. Now divide the lower tile vertically, and repeat horizontally with the bottom right tile. Of course, you can use your Moleskine or whatever journal you are using.ĭraw a horizontal line in the middle of the paper, dividing the sheet into 2 equal sized sections, or tiles. I recommend using a standard letter or A4 sized sheet of printing paper. To create your Todo Tile, you need a single sheet of paper – this will be your task base for the day. In my case, these sections are Creative (main) work, Catchup, Acquisition, Administration. Each cluster gets a little section in your todo tiles, ordered by size. Order them by the way that you approach your work and the meaning it has for your everyday life. The idea of Todo Tiles is to cluster your daily tasks in fields of work, not by project or medium. This method inspired me to develop what I am using today: Say Hi to Todo Tiles. Finally, a “kitchen sink” for everything else. Another section for secondary, yet important tasks.

They use three sections, one for each day’s “Highlight”, the one thing you want to get done. Reading “Make Time” by Jake Knapp and Jon Zeratsky, I stumbled upon their way of writing todo lists. All in all, my key business, the creative work I am doing, should not be coming short in my list. Tasks that take only 5 minutes a day, but I can’t do right away.

Things that aren’t quite productive work, but are very important for my business. On my todo list, I would find a lot of tasks like “Email Jon”, “Write Invoice” or “Summarise monthly taxes”.

My todo list